Lands Assistant

Henvey Inlet First Nation is seeking a full-time Lands Assistant to join our Administration. The Lands Assistant reports to the Lands Manager and is responsible for providing administrative and clerical support for land management, lease management, and all other services of the Henvey Inlet First Nation Lands Department. This position requires exceptional organization and interpersonal communication skills.

Henvey Inlet First Nation offers competitive wages, paid vacation and personal emergency days, an incredible pension and benefit package, on-site daycare services for working parents, fifteen paid federal, provincial and First Nations holidays, annual cultural leave, paid Christmas break, and half day workdays every Friday.

MAIN RESPONSIBILITIES

The Lands Assistant will be responsible to:

Coordinate and prepare for Lands meetings by contacting members and developing and distributing meeting agendas and packages
Attend Lands meetings, take minutes and support Lands Advisory Committee as required
Record attendance and complete and submit cheque requisitions for LAC honoraria to the Director of Finance/Administration
File Lands documents and maintain Lands filing system in an organized manner
Prepare various letters and documents for the Lands Office
Assist the Lands Manager with preparation of the Lands Office’s newsletters and reports
Provide support to the Lands Manager regarding lease management duties
Research information using the First Nations Land Registry system and analyze and interpret data related to the land and environment
Prepare documentation for the Lands Manager in relation to registering transactions into the database and maintain hard files of the Registry
Answer incoming calls to the Lands Office and provide information regarding Henvey Inlet First Nation Land Code laws, policies and procedures as required
Assist and direct public to appropriate land management resources and contacts
Respond to general enquiries from the Membership and public and provide written correspondence as required
Assist with specific Lands projects as outlined in the annualized work plan
Coordinate semi-annual community clean-ups
Assist Lands Manager with coordination of Wills & Estates workshops
Coordinate all catering needs for Lands workshops, meetings and events
Supervise and mentor summer students during the summer work term as requested
Research funding opportunities available to the Lands Department and submit funding proposals to Chief and Council for consideration
Submit approved funding proposals to the applicable Ministry for review and approval
Complete and submit funding reports for approved funding applications to the applicable Ministry as required
Draft and review various Lands policies as required
Create posters and notices on behalf of the Lands Department for distribution in the newsletter, building communication boards and HIFN website
Assist with the purchase of equipment and other materials needed for the Lands Department
Adhere to all HIFN Policies and Procedures
Take interest in continuous learning and maintain up-to-date knowledge on current industry standards, regulations, trends and practices
Attend and participate in lands management and other training courses and workshops when required
Attend and actively participate in mandatory staff and community meetings
Perform other duties as assigned from time-to-time by the Lands Manager, Director of Finance/Administration or Chief and Council
QUALIFICATIONS

Grade 12 diploma or equivalent required; College certificate or diploma in Lands Management, Natural or Renewal Resource Management, Environmental Studies or related field preferred
Previous Lands Management Administration experience an asset
Geographical Information System (GIS) and Global Positioning System (GPS) training is an asset
Strong computer and typing skills
Intermediate knowledge of Microsoft Work, Excel and PowerPoint preferred
Previous data collection and analysis experience
Working knowledge of the First Nations Land Management Act and Henvey Inlet First Nation Land Code Policies and Procedures a great asset
Valid Ontario Class G Driver’s License with access to a reliable, insured vehicle
Possession of a valid Boat License an asset
Current First Aid and CPR Level C
Excellent customer service and interpersonal communication skills
Strong written and verbal communication skills
Strong public speaking and presentation skills
Exceptional organization and time-management skills
High level of personal integrity and ability to maintain strict confidentiality required
Excellent analytical and problem-solving skills
Ability to work independently and as part of a team
Strong attention to detail
Professional attitude and a strong work ethic
Willingness to travel for work and other meetings related to the LAB/RC First Nations Land Management when needed
HOURS OF WORK

Full-Time – 35.5 hours per week

WORK LOCATION

In-Office

REMUNERATION

Based on experience

START DATE

October 20, 2025

APPLICATION DEADLINE

September 29, 2025

Those interested in applying should submit their resume, cover letter, driver’s abstract and CPIC in confidence to:

Henvey Inlet First Nation – Human Resources

295 Pickerel River Rd. Pickerel, ON P0G 1J0

Tel: (705) 857-2331 Fax: (705) 857-3021

Email: recruitment@henveyinlet.com

We thank all applicants, however only those selected for an interview will be contacted. Henvey Inlet First Nation gives preference to all qualified First Nations people in accordance with Section 24(1) (a) of the Ontario Human Rights Code.

ATTENTION JOB SEEKERS • The job description presented in this posting is solely that of the employer. The YMCA Employment Service is not responsible for the accuracy, reliability or currency of this information and does not accept any liability for the conduct and/or practices of employer.